As I have mentioned before, where I work is in need of having many many more people to come for this fall and I wanted to put together an email that made people very aware that is not too late to come to camp, but not sound like we are DESPERATE for people.
I really like the email that I put together... So proud that I thought I would share it with you all, before I get a response from my boss on it!
Read and hopefully enjoy!
______________________________
Hi [Group leader name],
We greatly enjoyed having your group from [Insert group name] here at camp last year, I wanted to include you in our autumn update email for this fall. We would love to have you back, let me know if any of the dates works for you.
Thanks,
Becky
Autumn Retreat Planing Update from [Camp name]!
Hope you had an amazing summer! We had a great time here at [camp name]. Be sure to check-out our website [camp website] to see all the things that happened here this past summer.
As we begin fall many things are getting started; kids in school, new jobs, and for some, planning of the events calendar for your ministry.
We have hosted your group here in autumn in the past, and would love to host your retreat here again. We wanted to make it as easy as possible to add “[camp name] Retreat” to your calendar and have listed all of our openings at camp for you and see and pick-out one that works best for your group.
If one of the dates works for your group, reply to this email or give me a call and we can start the booking process.
We are sending this email out to many groups so reply quickly to ensure that your group can come on your ideal dates.
Fall 2014 [camp name] camp openings:
September 27-29 : Space for a 40-60 person group in dorm style housing
October 3-5: Space for a 35-55 person group in both dorm and motel style housing
October 10-12: Space for 40-60 person group in motel style housing
October 31-November 2: Space for multiple groups, groups can be up to 80 people large, all housing is dorm style
November 14-16: Space for multiple groups, group size can range from 15-160 people; most housing is dorm style, 5 motel rooms available
November 28- 30: Space for multiple groups, group size can range from 15-160 people, all housing is dorm style
December 5-7: Space for multiple groups, group size can range from 15-320 people, all dorm and motel housing available
December 12-14: Space for multiple groups, group size can range from 15-320 people, all dorm and motel housing available
December 20-22: Space for multiple groups, group size can range from 15-320 people, all dorm and motel housing available
December 26-28: Space for multiple groups, group size can range from 15-320 people, all dorm and motel housing available
December 28- December 31: Space for multiple groups, group size can range from 15-280 people, all dorm and most motel housing available
***Please note that we have a December discount, and all groups that book a retreat during December 2014 will receive $20.00 off per person for the weekend.
We also have open spots in 2015! Let us know if you are interested in having a retreat, and we can check availability for you.
Thanks for reading! Let me know if you have questions or would like to set-up a retreat.
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